Minutes of Sywell Parish Council
Annual General Meeting 2011
MINUTES OF THE ANNUAL GENERAL MEETING OF SYWELL PARISH COUNCIL HELD ON TUESDAY 10TH MAY 2011 AT 7.30 pm IN THE VILLAGE HALL.
1. Apologies: None
Present: N Muttock
J Herrick
R Coles
D Parnell
E Bass
P Bletsoe-
J Bass (Borough Councillor)
K.Winter (Clerk)
7 members of the public
Councillor Herrick thanked Councillor Parnell for his work as Chairman during the year.
- Election of Chairman: Councillor Parnell was elected chairman unopposed.
Proposed: J Herrick; seconded: P Bletsoe-
- Election of Vice Chairman: Councillor Coles was elected unopposed.
Proposed P Bletsoe-
- Representative of Village Hall Management Committee: Councillor Muttock was elected unopposed.
Proposed: E Bassl; seconded: P Bletsoe-
- Representatives to JPC meeting: Chair and one other councillor
Proposed: R Coles; seconded: P Bletsoe-
6 Representative on JCC: Councillor Muttock was elected unopposed.
Proposed: R Coles; seconded: D Parnell
7 Election of Committees
Both the Playing Field Committee and the Social Committee were elected
unopposed.
Proposed J Herrick; seconded R Coles
8 Adoption of Standing Orders: the standing orders were adopted.
Proposed:R Coles; seconded: P Bletsoe-
9. Adoption of Financial Standing Orders: the Financial Standing Orders were adopted
Proposed: D Parnell: seconded: P Bletsoe-
10 Adoption of Code of Conduct: the Code of Conduct was adopted
Proposed: R Coles; seconded: P Bletsoe-
11 Appointment of Responsible Financial Officer: Mr K Winter was appointed
Proposed: R Coles; seconded: P Bletsoe-
12 Dates and times of meetings: The following dates were agreed.
5th July 2011
6th September 2011
1st November 2011
43rd January 2012
6th March 2012
1st May 2012
The Annual Village Meeting would precede the Council Meeting on 5th July 2011
13 Declaration of interest: Councillor Herrick declared an interest (Item 16)
14 Minutes of the previous meeting and special meetings
The minutes were agreed and signed
Proposed: P Bletsoe-
15. Matters Arising: None
At this point Councillor Herrick left the meeting
16 Planning
WP/2011/0167/F
A letter from the applicant stating the changes to the previous, withdrawn, application was read to the meeting.
A neighbour objected on the grounds of the height of the roof, the proximity to his property and the felling of trees.
Another neighbour expressed concern over the size of the structure and possible future use.
Councillor Bass felt there was an issue over the height of the structure.
It was agreed to object to this application on the grounds of the height of the structure.
It was also agrred that Councillor Parnell and Councillor Coles would meet with the applicant to discuss this issue.
Councillor Herrick rejoined the meeting
17 Correspondence
Councillor Bass gave information on revised bus services for the village. Timetables were available at bus stops and on the web site.
18 Affordable Housing
Councillor Parnell commented on a challenging two months during the allocation process but felt on the whole things had gone well.
Councillor Herrick felt it would be useful to have a discussion with NRHA about what had been learnt from the process.
Councillor E Bass felt that the process had not been open and transparent.
Councillor J Bass felt that the issue of residency needed to be sorted out.
A resident expressed concern about the state of the footpaths as a result of the development. He was assured that this was being followed up.
19. Social Committee
Mr Brown reported that although not as well attended as had been hoped the Family Show had been well received. Another, Country and Western Show had been arranged for July.
It was also reported that the Ramblers Club was still going well.
20 JCC
No meeting had been held.
21. Village Hall
Councillor Muttock reported on a number of issues raised at the last meeting of the committee
- Potholes in the car park
- Maintenance problems with the porch
- The kitchen floor is to be re screeded
- Rentals were holding up well.
Helen Amos reported that the feedback on the improved newsletter was very positive. She did feel there was a need to improve circulation and with this in mind there was a plan to deliver a copy of the July edition of the newsletter to every household. In order to do this she asked for a grant of £250 from the Parish Council. This was agreed.
22 Web Site
Councillor Herrick reported there had been 832 hits in the last month. The main feedback was that the site was easy to use.
Twelve clubs are represented on the site. Some are very pro-
Advertising has not taken off as it should and more thought needs to be given to this.
A development is to put an active calander on the site to help people in planning events.
Councillor Herrick was thanked for his work.
23 Highways
Councillor Herrick stressed the need to follow up the issue of the lay by.
Councillor Coles reported an increase in the number of over sized vehicles through the village. The police representative stated that if reported the police would take action against repeated offenders.
The police representative also indicated that consideration was being given to erecting illuminated bollards at the junction of the mad mile and Welllingborough Road.
He also reported that there had been 7 crimes in Sywell during April and May.
24 Lighting: None
25 Playing Field
A Broken rail was reported and there was still a problem with dogs.
Mrs E Brown was thanked for her work on planting.
24 Finance
c/a £15132.00
d/a £9337.22
Invoices since last meeting
000462 Playing Field £88.77
000463 Room Hire £198.00
000464 Eon £668.72
Invoices
000465 Eon £986.93
000466 Eon £278.00
000467 Eon £930.72
000468 Aon £1699.26
000469 NCALC £322.79
000470 Rent £320.00
Proposed: D Parnell; seconded: P Bletsoe-
The meeting closed at 9.35pm